International Transport - Documentation
International transport documentation
Transport documentation is needed to provide instructions to the carrier on what should be done with the goods. They can be used to pass responsibility for, and sometimes ownership of, the goods during their journey.
If you are exporting goods, you typically complete an Export Cargo Shipping Instruction giving the freight forwarder details of the goods and how they are to reach their destination.
You also normally complete a Standard Shipping Note, telling the port how to handle the goods.
The carrier should provide you with documentary evidence that they have received the goods, eg a Bill of Lading or a Waybill. You should keep any documents as evidence in case of later problems with the shipment.
A CIM Consignment Note gives details of the goods being transported. If you are shipping dangerous goods, you must also complete a dangerous goods declaration.
You may need to insure the goods, and you may also be required to provide proof of insurance to your customer, particularly if you are passing on the costs. You should discuss what documentation is required with your customer and your insurer.
Transport documents are also an essential part of some payment procedures.