Microsoft Outlook - Rules
Learn about Rules
Using Rules in Outlook is a great way to have messages do something specific before you actually read them. Rules also apply to sent messages but for the moment I will deal with received mail. There are many conditions you can apply to your incoming mail, for this example I will redirect some mail to a specific folder.
I get daily updates in my e-mail account from a few sites that I subscribe to. These sites could best be described as technology news sites like W3Schools, PHPClasses etc. I don't necessarily want to read them when I first open my inbox but for the moment that is where they appear.
Firstly I create a folder where I want the mail to be sent. After right-clicking on Outlook Data Files (in the left folder pane) and selecting New Folder I give the folder a name.
On the Home tab, with one of the tech news emails selected click Rules, Create Rule from the Action Group.
In the Create Rule dialogue box the subject of the e-mail has been inserted in the list of 'When I get e-mail with all of the selected conditions', which I tick. Under 'Do the following' I tick 'Move the item to folder: Subscriptions'.
Clicking Advanced Options will open the Rules Wizard options and give lists of conditions that can be applied.
By selecting Run this rule now on messages already in "Inbox", all older/read mail from the specified sender will be moved in the chosen folder.